Features to maximize
your hard work
Gain complete control over your restaurant finances by making data driven decisions, enhancing your ability to make profits.
Get a complete dynamic expense overview, easily adjust profit margins, cost of sales items, store invoices and much more – all from one place.
Overview of all your expenses
With our different overviews of your expenses you can optimize where and how you spend your money
Expense overview
Real-time dynamic overview of all your costs that enables you to react fast on changing prices
Our dashboard offers a variety of different overviews, all prepared to give the best opportunity to optimize your expenses for your business.
You can view price changes in every product complete with percentage or value based increments.
Product and vendor costs
A detailed overview of your products and their costs at different vendors, to shop around between offers
View exactly how much you spend on what products at their vendors, enabling you to optimize your purchases or optimize your inventory.
Optimize your potential profits
Further optimize your profits by viewing your profits margins and further optimizing your earnings. Maybe adjust prices to ensure survival or just make some extra money. Including saving on take away costs.
Adjust profit margins
Easily adjust profit margins on all your sales items and make more profits with each dish
Give yourself a chance to earn more by adjusting your profit margins per dish. We use data from your invoices to update prices and further reflecting this change onto your profit margin, so you can always stay aware of your earnings.
Take away costs
Easily calculate how much take away- and courier services are digging into your profits
Take away and courier services are known to dig into your profits by charging costly for delivering your meals to your customers. With this function you can easily find out how much by pressing a button. We offer predefined costs from different services with the ability to add your own.
Adjust profit margins
Easily adjust profit margins on all your sales items and make more profits with each dish
Give yourself a chance to earn more by adjusting your profit margins per dish. We use data from your invoices to update prices and further reflecting this change onto your profit margin, so you can always stay aware of your earnings.
Take away costs
Easily calculate how much take away- and courier services are digging into your profits
Take away and courier services are known to dig into your profits by charging costly for delivering your meals to your customers. With this function you can easily find out how much by pressing a button. We offer predefined costs from different services with the ability to add your own.
Organize your business
No business without some organization. We provide the tools for the best experience of keeping up with invoice due dates, VAT returns and safekeeping of your invoices.
Due date overview
Never miss a payment and do not ever pay late fees ever again
With help from the data from your invoices, we present you with an overview of the due dates. This way you will always know when the next payment is up. No more late fees or strained vendor relationships.
Real-time VAT overview
Spend less time on your VAT returns.
Real-time overview of your VAT returns. Updated every time we get a new invoice into the system with the possibility of entering Sales VAT as well, giving you a good chance to be prepared for the VAT deadline.
Digital storage of invoices
Always have your invoices sorted and secure with our easy to access online storage
When you send us your invoices they will automatically live in our cloud storage, protected by several layers of security. Always ready for you to view at your convenience.
How it works
1. Upload your documents
Upload to the platform from the office computer or scan invoices with our Invoice scanner app when you are on the go. Digital or paper is all the same to us.
2. Processing time
We extract your data on a per-product level and make it available on our platform for you to get insights from. Allow up to 48 hours of processing time.
3. Ready to use
Enjoy our dynamic overview of your expenses and get ready to boost your restaurant’s profits, adjust profit margins and discover insights.
How can we make a difference for your restaurant?
While invoices are the basis for bookkeeping and for Clever Cost, our platform is not for accounting or bookkeeping – it is a set of tools for running a more profitable restaurant.
Below are some of the ways Clever Cost differs from traditional methods of cost management and bookkeeping.
Automated expense management and tracking
Get a real-time overview of all your costs – if something seems suspicious, you can act immediately.
Traditional methods only give you an overview in a monthly statement, making it difficult to spot problems in time.
Comprehensive overview of purchased products and suppliers
Get a real-time overview of all your costs and your suppliers in one place – if something seems suspicious, you can act immediately.
Traditional methods require you to track product- and supplier costs individually and consolidate them manually, which can be time-consuming and inaccurate.
Live monitoring of you profit margins that changes with product changes
Get a real-time overview of all your costs – if something seems suspicious, you can act immediately.
Traditional use of spreadsheets takes up too much time and effort with to update price changes every week
Automatic take away cost calculations for a better profit margin
Get a real-time overview of all your costs – if something seems suspicious, you can act immediately.
Traditional cost calculation for takeaways are inefficient and makes it difficult to optimize pricing and profit margins.
Due date overview for better financial planning
Get a real-time overview of all your costs – if something seems suspicious, you can act immediately.
Traditional due date tracking methods led to late payments and cash flow issues.
Real-time VAT overview and accurate calculations
Get a real-time overview of all your costs – if something seems suspicious, you can act immediately.
Traditional methods require manual handling and can be complicated, often leading to errors.
Digital invoice archive and online server storage
Get a real-time overview of all your costs – if something seems suspicious, you can act immediately.
Traditional methods require manual storage of invoices, which can be time-consuming and disorganized.
How can we make a difference for your restaurant?
Below are some of the ways Clever Cost differs from traditional methods of cost management and bookkeeping.
With Clever Cost
Without Clever Cost
Automated expense management and tracking
Get a real-time overview of all your costs – if something seems suspicious, you can act immediately.
Manual expense management and tracking
Traditional methods only give you an overview in a monthly statement, making it difficult to spot problems in time.
Comprehensive overview of purchased products and suppliers
Get a real-time overview of all your costs and your suppliers in one place – if something seems suspicious, you can act immediately.
Overview of purchased products and suppliers
Traditional methods require you to track product- and supplier costs individually and consolidate them manually, which can be time-consuming and inaccurate.
Live monitoring of you profit margins that changes whenever the price on your product changes
Always knowing exactly how much money you are earning on each and every dish.
Manual monitoring of you profit margins
Even if you use spreadsheets you will not have the time to update price changes every week
Automatic take away cost calculations
Understand and manage your take-away costs effectively with our specialized tool.
Incorrect take away cost calculations
Inefficient cost calculation for takeaways makes it difficult to optimize pricing and profit margins.
Due date overview for better financial planning
Timely payments, improved vendor relationships, and cash flow management.
Manual due date overview
Difficulty tracking due dates led to late payments and cash flow issues.
Real-time VAT overview and accurate calculations
Avoid errors in VAT calculation with our intuitive and accurate system.
Time consuming VAT overview and incorrect calculations
Traditional methods require manual handling and can be complicated, often leading to errors.
Digital invoice archive and online server storage
Save, search and sort your invoices digitally and securely, all from one place.
Losable invoices all over the office
Traditional methods require manual storage of invoices, which can be time-consuming and disorganized.
Frequently Asked Questions
Do you have any questions? Please contact us through the contact form.
Yes, Clever Cost allows easy import of your existing data.
By giving you a clear overview of your costs and prices, Clever Cost helps you optimize your processes and make better financial decisions.
Yes, Clever Cost uses secure encryption methods to protect your data.
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